AZEVN Event Code of Conduct
Association of Zoo & Exotic Veterinary Nurses (AZEVN) Event Code of Conduct
Purpose
This Code of Conduct outlines the standards of behaviour expected from all participants including delegates, speakers, volunteers, and organisers at AZEVN Conferences or Events. The goal is to foster a professional, respectful, and inclusive environment conducive to learning, networking, and collaboration.
By attending an AZEVN event online or in person, you agree to uphold the values and standards outlined below.
Scope
This Code applies to:
- All aspects of in person events including the evening social.
- All aspects of online events.
- All individuals present at the event, including attendees (members), speakers, organisers (committee and volunteers), sponsors and venue staff.
- All face-to-face interaction at the event.
- All digital interactions around the event (e.g. email, messaging, chat platforms, and social media related to the event).
Our Commitment
We are committed to providing a harassment-free, inclusive, and supportive event for everyone, regardless of:
- Gender or gender identity
- Sexual orientation
- Disability, neurodivergence, or health status
- Age
- Race, ethnicity, national origin, or cultural background
- Religion or belief (or lack thereof)
- Socioeconomic background or educational level
- Professional experience or seniority
Expected Behaviour
All participants are expected to:
- Treat others with respect, empathy, and professionalism.
- Listen actively and engage constructively in discussions and learning.
- Respect differing perspectives and lived experiences.
- Use inclusive and non-discriminatory language.
- Abide by the instructions from organisers.
Unacceptable Behaviour
We have a zero-tolerance policy for the following types of conduct:
Sexual Harassment
This includes (but is not limited to):
- Unwelcome sexual advances or flirtation
- Suggestive looks, staring or leering.
- References to someone’s body
- Unwanted sexual attention whether verbal or physical.
- Inappropriate physical contact (e.g. touching, hugging, brushing against)
- Sexually suggestive comments, jokes, or gestures
- Display of sexualised images or materials (physical or digital)
- Intrusive questions about a person’s private life, gender identity, or sexual orientation
- Any behaviour that creates a hostile or intimidating environment
Sexual harassment can happen to men, women and people of any gender identity or sexual orientation. It can be carried out by anyone of the same sex, a different sex or anyone of any gender identity. The conduct does not need to be sexually motivated, only sexual in nature. It is not necessary for someone to object first before conduct can be described as unwanted.
Bullying and Intimidation
This includes (but is not limited to):
- Behaviour intended to cause distress, fear, or embarrassment
- Verbal abuse, belittling, shouting, or mocking others
- Dismissing or talking over individuals—particularly those who are new to the profession, or less experienced
- Undermining someone’s contributions or ideas based on their job title, qualifications, or level of experience
- Intimidation or exclusion by those in positions of authority, seniority, or with perceived status
- Public criticism intended to embarrass or humiliate
- Using one’s seniority to discourage participation or shut down questions
- Deliberate exclusion or isolation of individuals
- Creating an environment where individuals feel too afraid or unworthy to engage, ask questions, or express uncertainty
We believe every voice has value, regardless of experience level. Learning is a lifelong process, and this event is designed to support open, respectful exchange between professionals at all stages of their careers.
Racism and Racial Discrimination
This includes (but is not limited to):
- Racist language, slurs, jokes, or stereotypes
- Dismissing or invalidating someone’s racial or ethnic identity or lived experience
- Mocking accents, cultural dress, or practices
- Treating people unequally based on race, skin colour, nationality, or ethnicity
- Microaggressions or unconscious bias that cause harm or exclusion
Sponsor and Exhibitor Conduct
Sponsors and exhibitors are expected to:
- Conduct themselves in line with this Code of Conduct at all times.
- Refrain from aggressive marketing, inappropriate promotion, or discriminatory messaging.
- Ensure that all representatives (including third-party contractors) are briefed on this policy.
- Respect attendees’ right to privacy and avoid intrusive data collection or behaviour.
Speaker Conduct
Speakers are expected to:
- Conduct themselves in line with this Code of Conduct at all times.
- Present information that is accurate, evidence-based, and within their professional expertise.
- Use inclusive, respectful, and non-discriminatory language throughout their presentations and interactions.
- Encourage questions and foster a supportive learning environment without belittling or dismissing attendees.
- Ensure all presentation materials (including images, videos, and case examples) maintain confidentiality and are ethically and legally compliant.
- Provide appropriate warnings for any graphic or sensitive content.
- Maintain professional boundaries with attendees, sponsors, and staff, including during social events.
- Follow event timings, logistical guidance, and reasonable instructions from organisers.
themselves in line with this Code of Conduct at all times.
Reporting a Concern
We take all reports seriously. If you experience or witness behaviour that breaches this Code of Conduct, you are encouraged to report it as soon as possible.
How to Report:
• In person: Speak with any of the committee members identified by red lanyards at the event.
• Email: secretary@azevn.org
• Anonymous submission: please complete the form below.
All reports will be handled confidentially and with sensitivity. You will never be asked to confront the person directly.
Consequences of Miscounduct
Actions in response to Code violations may include, but are not limited to:
- Verbal or written warning
- Removal from the event without refund
- Suspension or permanent ban from future events
- Reporting to employer, regulatory body, or legal authorities where appropriate
Agreement
By attending an AZEVN Conference, AZEVN Bytes online Conference, or other AZEVN Event you agree to uphold this Code of Conduct and contribute to a safe, respectful, and inclusive event for all.
Contact
We welcome any queries, comments or requests you may have regarding this AZEVN Event Code of Conduct. Please do not hesitate to contact us at AZEVN Secretary, Unit 136945, PO Box 7169, Poole, BH15 9ELor or info@azevn.org.
Version 1.1 – September 2025
